For the most productive board meeting, it is crucial that administrators as well as members of the board have access to reliable access to meeting material. An online board portal allows them to create and share board packets, distribute agendas, take minutes of meetings, and more – all in one location. Centralizing important information helps organizations save significant time.
The evaluation of the board portal providers is a crucial step for businesses seeking to improve their board governance practices and outcomes. A thorough assessment can help businesses make the right choice based on their particular needs and budget.
Security is an important consideration for any business considering board portal software. A secure portal for board members is crucial to ensure the privacy of data and keep meetings confidential. Cyberattacks are a constant threat therefore a secure solution necessary. Choose a vendor that offers a security protocol that is industry-leading that includes a closed API infrastructure that is able to prevent leaks of information, as well with two-factor authentication and an automatic purge feature that permanently removes comments as well as discussions and annotations.
A company should also take into consideration how user-friendly the portal for boards is. The more simple and easy the software is and the simpler it is, the more likely people will embrace it. Find a vendor who gives a demo version to allow you to experience the software for yourself and see if it will meet the needs of your board’s users.
Finally, it is important to look into a portal for boards vendor’s reputation and customer support. Take a look at calling the support line to test their response time and find out how well they are able to answer questions regarding the software. Look for vendors who offer training and onboarding for all users. This will ease the initial learning curve and ensure success.
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