Virtual board meetings can be a fantastic alternative to traditional meetings. It doesn’t matter if it’s because of time constraints, expensive travel or underlying health concerns, a virtual setting can lead to better decision-making and more efficient communication with your board members. Virtual meetings, just like any board meeting, come with problems. To avoid getting behind and losing control of your online board meeting here are a few essential tips to consider.
Your virtual board meetings will run smoothly if you have a clear set of guidelines. This includes determining how to draw the attention of the audience (i.e. whether or not everyone make a gesture to speak or do you employ more formal methods of taking the stage). Furthermore, it is crucial to establish a clear plan for the discussion to ensure that each participant can contribute equally.
Creating a clear set of guidelines can also help prevent any confusion during the virtual meeting. This can be accomplished by clearly defining the time and manner in which the chair of the board will acknowledge participants for their contributions, and also what to discuss on each item on the agenda. It is crucial that all board members are able to see each other in order to discuss concerns and questions in a clear manner.
A clear set of guidelines will ensure that board members keep track of tasks that were assigned to them at the time of the board meeting. This can be accomplished by giving a clear task-management system that will enable board members to keep track of the status of their assignments and quickly find relevant information on the platform.