Board portals help in the management of board meetings by facilitating secure communication, document sharing and collaboration across all devices. They also allow board members to annotate documents ahead of meetings, which improves engagement and preparation. This allows boards to focus on governance, and not petty details.
Board directors are more likely choose a digital platform for board meetings when the interface is easy to use. Particularly for those who aren’t tech-savvy, a clear and intuitive user experience makes all the difference. It’s also a big plus to be capable of accessing the portal across different platforms, and even offline.
Certain portals for boards permit users to customize their software to suit their needs and the top providers place a premium on exceptional customer onboarding and support. A team of experts will help you configure settings, add users to the software, design spaces for board and committee groups, and then apply your own branding. They can also provide one-on-one training for directors.
Board members are often busy, and when they encounter technical roadblocks or have questions, they want to be able to quickly contact the vendor. You should choose an organization that provides an email or telephone service so you can get answers to your questions promptly. They should also provide comprehensive help guides data room software for your business within the app to help you find answers to your questions without having to wait on the phone or go online. Additionally, consider whether the company is willing to provide you with a demo of their board portal software before you commit to a long-term contract. This will give you an opportunity to test the software and see how it will work for your organization before making a purchase.