Board Meeting Tips – How to Keep the Discussions Focused and Stick to the Agenda

Board meetings are a vital part of a successful business. Your board of directors will be able to make the right decisions for your company with the proper planning and follow-up. The best method to increase the efficiency of your board is to keep the discussion focused and stick to the agenda. This will ensure that the meeting goes smoothly and all important topics are discussed thoroughly.

Prepare and distribute a complete agenda of the board meeting in advance of the meeting. This will allow board members to go over the materials and come to the meeting prepared to contribute their insights. This ensures that the board members are on one page in terms of what information is needed to be covered when.

Start at the correct time. This helps everyone feel more energized and engaged and can encourage punctual attendees. It can be tempting for members of committees to spend a lot of their time reading reports. However, this is usually an unnecessary time-waster since the chairpersons of the committee have already reviewed the reports prior to the meeting.

Set time limits for each topic, and keep the discussion focused to the issues on the agenda. This shows respect for the board members’ commitment to their time and ensures that all necessary discussions are conducted during the meeting. Consent agendas allow non-controversial topics to be voted upon, allowing more time at the board meeting to focus on strategic issues.

Keep the minutes as simple as you can. Use a template an outline of the agenda. Include details such as the names of all those who are attending, headings for the topics to be discussed, and the draft resolution language that will be used in the making of the decisions. Visual project management software can help you keep notes at the same speed as the board discussions, and then organize them for easy distribution.

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